Programmatic Agreement Templates for Communities Administering HUD Funds

 

In consultation with HUD and the Ohio Development Services Agency, the State Historic Preservation Office has prepared newly amended Programmatic Agreements for communities administering HUD funded programs. You can use this webpage to update and extend the term of your expiring agreement.

We have made changes to the previous agreements for clarity and added some additional exempt activities, most of which were suggestions provided by local staff. To make these PAs easier to use, they are being amended in whole.That means that instead of replacing some portions of your existing agreement with amended text, we are substituting these newly amended versions in the place of your previous agreements.

Any communities with existing agreements for HUD funded programs in good standing have until February 1, 2015, to extend their agreements, or to make other arrangements for consultation with SHPO. All communities that receive funding from Ohio Development Services Agency are expected to extend their agreements.

For all participating communities, these agreements will continue to apply to any HUD-funded programs for which the agency has delegated environmental compliance responsibility to grantees pursuant to 24 CFR Part 58.

For those communities with existing agreements that have not met their obligations to provide regular annual reports, SHPO is offering the opportunity to submit those reports now and request consideration for an amended agreement. These communities will be required to demonstrate their ability to administer local reviews by the terms of their agreements before any extension is granted.

*Communities who do not currently have any Programmatic Agreement in place should contact SHPO staff for assistance in adopting an agreement. Do not use this amendment process.

For those communities with a Programmatic Agreement in good standing that is scheduled to expire at the end of 2014, you may amend and extend the term of your agreements by using the following process.

First, please select and download the appropriate Amendment for your Entitlement or Non-Entitlement Community, then follow the directions below. You will need to have a recent version of Adobe Reader (free download) on your computer in order to customize these documents.

  1. Amendment/Extension of Basic Programmatic Agreement for Coordination for Non-Entitlement Communities
    Used by communities as an exempt activities agreement. Requires that all projects not exempt under the terms of the agreement be submitted to SHPO for review. Any community staff member can implement its terms.
  2. Amendment/Extension of Basic Programmatic Agreement for Coordination for Entitlement Communities    
    Used by communities as an exempt activities agreement. Requires that all projects not exempt under the terms of the agreement be submitted to SHPO for review. Any community staff member can implement its terms.
  3. Amendment/Extension of Comprehensive Programmatic Agreement for Entitlement Communities
    Community must retain staff or a consultant meeting Professional Qualification Standards (36 CFR Part 61) in history, architecture, architectural history, or historic architecture to conduct project reviews in order to use this agreement. The benefit of a comprehensive PA is that it allows reviews of most projects (except those resulting in adverse effects) to be completed at the local level. Reminder: you must provide updates of your Local Procedures Plan and you Citizen Participation Procedures when amending your agreement. 

If you have questions regarding which amendment is appropriate for your community, please contact Lisa Adkins (entitlement communities) or Bill Palmer (non-entitlement communities) at 614-298-2000.