Amendments to Programmatic Agreements for Communities Administering HUD Funds

Note: 2015 Programmatic Agreement
Amendment Instructions Coming Soon!

 

In consultation with our community partners, OHPO staff has identified some amendments that will allow the continued use of your existing Programmatic Agreements. We have made some changes for clarity, added additional exempt activities, and included more administrative provisions requested by the Advisory Council on Historic Preservation. For those communities with a Basic Programmatic Agreement for Coordination that is scheduled to expire in 2011, you may extend the term of your agreements by using the amendment process that is described below.

For those communities with a Comprehensive Programmatic Agreement that is scheduled to expire in 2014, you may also amend your agreements to include the new language for exemptions by following the process outlined below.

For all participating communities, these agreements will continue to apply to any HUD-funded programs (including the Neighborhood Stabilization Program) for which the agency has delegated environmental compliance responsibility to grantees pursuant to 24 CFR Part 58.


We encourage each community to follow these steps to successfully execute an Amendment:

  • Download the appropriate Amendment and associated directions below.
  • Make only the necessary changes as noted in the directions.
  • Save the document, print a copy, and have the authorized community official sign the Amendment.
  • Send the document to the local/county historical society/preservation organization that signed the existing Programmatic Agreement as a concurring party and request their signature using this letter.
  • Using this letter, offer the head of any organization that has expressed an interest in being a consulting party since the Programmatic Agreement was implemented an opportunity to concur with the Amendment by signing it. Be sure to provide this organization with not only a copy of the Amendment, but also the original Programmatic Agreement.
  • Send the Amendment that has been signed by the community and any applicable historical societies/preservation organizations to OHPO using this cover letter. OHPO will sign the document, retain a copy for our files, and return the original to the community. You may begin to implement the terms of the amended Programmatic Agreement upon receipt of the executed Amendment from OHPO.
  • Retain the original Amendment for use by community staff and submit a copy of the executed Amendment to the ACHP using this cover letter.

DOWNLOAD ONE OF THE FOLLOWING AMENDMENTS WITH DIRECTIONS

If you have questions regarding which amendment is appropriate for your community, please contact Lisa Adkins or Justin Cook (entitlement communities) or Bill Palmer (non-entitlement communities) at 614-298-2000.

  1. Amendment to Basic Programmatic Agreement for Coordination for Non-Entitlement Communities

    Used by communities as an exempt activities agreement. Requires that all projects not exempt under the terms of the agreement be submitted to OHPO for review. Any community staff member can implement its terms.

    Directions for completing Amendment to Basic Programmatic Agreement for Coordination for Non-Entitlement Communities

  2. Amendment to Basic Programmatic Agreement for Coordination for Entitlement Communities

    Used by communities as an exempt activities agreement. Requires that all projects not exempt under the terms of the agreement be submitted to OHPO for review. Any community staff member can implement its terms.

    Directions for completing Amendment to Basic Programmatic Agreement for Coordination for Entitlement Communities

  3. Amendment to Comprehensive Programmatic Agreement for Entitlement Communities

    Community must retain staff or a consultant meeting Professional Qualification Standards (36 CFR Part 61) in history, architecture, architectural history, or historic architecture to conduct project reviews in order to use this agreement. The benefit of a comprehensive PA from the community’s standpoint is that it allows reviews of virtually all projects except those resulting in adverse effects on historic properties to be completed at the local level, while the “mini” PA requires that all projects that do not fall under the list of exempt activities be submitted to OHPO for review.

    Directions for completing Amendment to Comprehensive Programmatic Agreement for Entitlement Communities 

ADDITIONAL TOOLS AND GUIDANCE

Sample cover letter to use when notifying local/county historical societies/preservation organizations that signed the existing Programmatic Agreement as Concurring Parties of your community’s intention to amend the Programmatic Agreement.

Sample cover letter to use when notifying local/county historical societies/preservation organizations that have expressed an interest in being a consulting party since the Programmatic Agreement was implemented an opportunity to concur with the Amendment by signing it.

Sample cover letter to use when submitting the Amendment to the Programmatic Agreement signed by an authorized community official to OHPO for our signature.

Sample cover letter to use when submitting a copy of the executed Amendment to the Programmatic Agreement to the ACHP.

LINKS TO REGULATIONS REFERENCED WITHIN THE TEMPLATE PROGRAMMATIC AGREEMENTS

36 CFR Part 800, regulations implementing Section 106 of the National Historic Preservation Act.

24 CFR Part 58, environmental review procedures for entities assuming HUD's environmental review responsibilities.