With the passage of House Bill 153 by the 129th General Assembly there have been some changes to RC-1, RC-2, and RC-3 procedures for forms dated after September 29, 2011 by the local records commission.
The OHS-LGRP will indicate on your Records Retention Schedule (RC-2) forms during the review process the records series which will require a Certificate of Records Disposal (RC-3) prior to disposal. We have a new RC-2 form with check-boxes for the OHS-LGRP to mark.
Please include a brief description for each records series on your RC-2 forms so that we may more accurately determine which records series will require an RC-3 form. RC-3 forms will only be required for records series indicated by OHS-LGRP on your RC-2 form. We suggest that your local records commission continues to document the disposal of all records series internally. We also suggest that you retain the the records documenting the disposals permanently.
After a One-Time Disposal of Obsolete Records (RC-1) has been reviewed by the OHS-LGRP and approved by the Auditor of State, you will no longer be required to send in an RC-3 prior to disposal.
If you wish to dispose of a record that is more than 50 years old, please contact the OHS-LGRP, even if the RC-2 does not require an RC-3. While the age of a record is not the only factor that determines historical value, in general, records that are 50 years old or older are more likely to have historical value.